Sastry NEST Resource Page

Travel Reimbursements

• Pre-Travel Arrangements include flight and conference registration.  Flights have to be booked through Navigant to be paid directly by the department - otherwise, you will have to wait for reimbursements.
• Reimbursements (only with receipts!) include housing, driving, and food.
  
• Report all expenses separately for each individual.  This includes group dinners... ask for receipts per person.  Group receipts will be interpreted as "entertainment expenses" and cause headaches for the grant administrator.
  
• Keep track of mileage on the trip for per mile reimbursement.  Also, keep all receipts for gasoline.
• Try to share rooms for housing.
  
• Try to get a "vendor specific" receipt with the vendor's name, contact info, etc. and itemized expenses rather than a generic receipt with only prices.
• Submit all receipts and a basic summary of the receipts to Willa.