The EECS subdomain migration is slated to begin on Friday, June 21, 2013. Your mail will be offline and you should not try to access it until Monday morning, June 24. Please let us know if you plan to be on vacation from June 21 - 24.
Do not access your email for the duration of the migration weekend. If you MUST check your mail during this time, please contact your tech support person for instructions.
|Vital Information||Pre-Migration Prep How-Tos||Configuring bMail|
|Pre-Migration Check-List||Find Account and Message Sizes||Thunderbird to bMail Conversion|
After the Migration
Transferring Contacts, Signatures & Filters
||bMail Tips & Tricks|
|Things You Need to Know||Campus bMail/bConnected Training||CSS Knowledge Base for bMail|
- If you've edited your bMail account remove all forwards on bMail. (How to disable e-mail forwarding in bMail.) If you created filters that forward mail, delete them too. If there is mail already there, don't touch it until after the migration.
Rename any mailboxes whose names contain:
- the characters: ^ ! %
- the word "Archive." If you have archived folders in Thunderbird, you will not be able to rename this folder, so transfer mail out of it into another folder
- If you have any subfolders inside your Inbox, move them out.
Empty these following folders by June 21:
- Trash (if you want to keep something, move to another folder)
- Deleted Items
- Combined account sizes of @eecs.berkeley.edu and @berkeley.edu mail should not exceed 25 GB
- No single message and/or attachment should be more than 25 MB
The following will NOT migrate:
- Filters (must be recreated in bMail)
- Signatures (must be recreated in bMail)
- Personal contact groups (can be exported and imported)
- Thunderbird tags (stars will migrate)
- Vacation messages
The following will not migrate properly:
- Nested folders whose combined names exceed 225 characters. The resulting labels will be truncated.
- Folders containing no messages (including folders that contain subfolders but no messages in the parent folder). You can fix this fairly easily from the bMail web interface after the migration. More information from the CSS Knowledge Base.
- If the total number of unique-named folders in BOTH accounts is 500 or greater, you may have to consolidate.
After the Migration
- Use the bMail web client for at least the first 2-3 weeks and become familiar with the Google labeling concept. Check your labels and that everything transferred. If there are any problems with labels, fix them in the web client.
- You will need to watch and retrain your Spam filter. (How to show your hidden Spam folder.)
- You will need to recreate your mail filters, personal contact groups, send-from identities, tags, etc.
- Your Templates folder will transfer over but its contents will be converted to regular messages. You can recreate them using the bMail Canned Responses Lab.
- You will have 60-day read-only access to your old CalMail account. You can forward individual messages from it to your bMail account but copies will not be kept in the Sent folder. After 60 days, this account will disappear.
- All of your folders will be nested under an eecs- label. New mail may be split between the your new Inbox and your old eecs-Inbox. You will have to move the contents of eecs/inbox to your new bMail Inbox. (How to remove the EECS label from your migrated folders)
- There will be a filter on bMail set up to forward all of your incoming @eecs mail to the inbox under your eecs- label. If you would prefer your @eecs mail to appear in your main Inbox, remove the :eecs@ filter.
Things You Need to Know
There will be some basic changes to the way mail works.
- From now on, messages in Trash will be kept for 30 days and then automatically deleted. Do not put messages you would like to keep in your Trash.
- You will only have one email account after the migration. You can access it using your CalNet ID at http://bmail.berkeley.edu/. You will still be able to receive mail for and send mail from both your @eecs and @berkeley.edu addresses but your subdomain address will just be a nickname. (How to send mail from your subdomain address.)
- There will now only be one copy of each message, even if you used to keep multiple copies in different folders. Delete messages with caution. If you're concerned about being able to locate an important message, familiarize yourself with how to search for messages in bMail
- There is no way to restore individually deleted messages or mail folders. bMail back-ups are for disaster recovery only. Tread lightly.
- If you send a message to a list or alias that you belong to, it will not show up in your inbox: bMail recognizes it as a duplicate and silently discards it. Some EECS departmental lists have archives. NOTE: You may cc or bcc yourself—this adds the "Inbox" label to your outgoing message but it will not tell you if your mail went through to the list.
- Labeling impacts how non-Google email clients display mail messages. Switching back to a non-Google mail client, or going back and forth between the Google web client and a non-Google mail client, will create unpredictable problems. Mail that disappears cannot be restored.
- If you want to check your mail on a smartphone or tablet, go to the Campus Shared Services Knowledge Base and search for iphone or android.
Jun 13, 2013 15:59