EECS will contribute up to $500 for travel expenses. This includes airfare, rental cars, personal cars or train fares. We cannot reimburese airport shuttles or meals. All vistors must submit the Claim for Reimbursment of Travel Expenses. If you are visiting more then one school, we will pay our fraction of the expenses, up to $500.

If you are an international student you must enter on a J1, B1, B2, F1, H1, or WB visa to be eligible for reimbursement. Please save your receipts and visa documents to submit them after the visit. International visitors must also submit the Certificate of Academic Activity and the UC W-8BEN form in addition to the Claim for Reimbursment of Travel Expenses.

Canadian visitors do not need a visa but must have an I-94 form and submit the Certificate of Academic Activity and UC W-8BEN forms.

Important: If you are attending the visit day with someone who has also been invited, please be aware that each person must purchase their own plane ticket and be reimbursed seperately. The name on receipts must match the name of the traveler being reimbursed. Using a credit card in your name to pay for these services will allow us to verify that you paid for it. If you must pay cash, please make sure the receipt clearly states this. Cash purchases are harder to verify and will delay reimbursement.

Some visitors use their parent’s credit cards. We advise against this. If you must do this, please include a letter from the parents explaining that the student will be responsible for reimbursing them.

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updated 2/14/2012