CONTENT OF LETTER TYPES OF PROGRESS


During this semesterís Graduate Student Review, the EECS faculty reviewed, as usual, the status of each student 
in our graduate program. 

0. CONGRATULATIONS!
	At the meeting your advisor announced your imminent graduation.  On behalf of the EECS faculty, 
	I want to congratulate you for this achievement and wish you a most satisfactory career.  It was a 
	pleasure having you as one of our graduate students.  I am sure you will keep contributing, with your 
	work, to the reputation of our University and our Department.  If you have not done so already, please 
	complete the graduate student EECS Exit Survey and submit an unbound copy, including signatures, 
	of your Ph.D. or MS Report to the Graduate Office.

0-.   GOODBYE
	At the meeting your advisor announced your imminent graduation.  On behalf of the EECS faculty, 
	I want to congratulate you for this achievement and wish you a most satisfactory career.  If you have 
	not done so already, please complete the graduate student EECS Exit Survey and submit an unbound 
	copy, including signatures, of your Ph.D. or MS Report to the Graduate Office.

O.5. ALMOST DONE; letís see your dissertation (PHD) soon.
	At the meeting your advisor announced that you soon would be graduating.  We hope to see a signed
	title page in the very near future.  

1. EXCELLENT work!
	We are very pleased with the quality of your work and with the pace of your progress.  We want to 
	congratulate you and encourage you to continue doing such an excellent job.

1.5. VERY GOOD work.
	We are quite happy with the quality of your work and with the pace of your progress.  We encourage 
	you to continue doing such very good work.

2.  GOOD work.
	We are pleased with the quality of your work and with the pace of your progress.  We encourage 
	you to continue to do such good work.

2a. CONGRATULATIONS on finding a RESEARCH ADVISOR (for new advisees).
	We are pleased that you have found a Research Advisor.  We hope that the relationship will be a 
	productive one.

3.  OK, but we advise MORE PROGRESS.
	We are pleased that you are making progress towards your degree, but we feel that the pace of your 
	progress could be accelerated.  Your advisor may be able to suggest ways to improve your performance.

3a. NOT MUCH PROGRESS; please seek advice.
	We are concerned that you do not seem to be making much progress towards your degree.  Please 
	consult with your advisor for ways to improve your rate of progress.

4. FIND A RESEARCH ADVISOR (for new, first-year grads).
	We encourage all first year graduate students to begin supervised research with a faculty member as 
	soon as possible.  Getting started with research is a vital step in a graduate student's career.  If you 
	are unsure about what area to specialize in, please consult your Temporary Advisor.  After you decide 
	on your area of emphasis, you need to choose a Research Advisor.  You should begin by contacting the 
	faculty members in your area of specialization and discussing research projects with them.  We encourage 
	you to begin a supervised research project by the end of next semester.  If you have any difficulty, please 
	contact your Temporary Advisor.

4a. GET A RESEARCH ADVISOR!
	According to our records, you do not have a Research Advisor yet.  Please have a serious talk with 
	your Temporary Advisor about further steps you might take to connect with someone willing to supervise 
	your research.  Without a Research Advisor, you cannot earn a degree!  I expect you to have selected a 
	Research Advisor well before the next Graduate Student Review when I will be reviewing your case.  
	You may make an appointment with me for further consultation if you continue to have difficulties.

4b. GET A RESEARCH ADVISOR or face probation!
	According to our records, you still do not have a Research Advisor, despite our previous letter(s) urging 
	you to find one.  If you have not found an advisor by the time of the next graduate student review, we will 
	evaluate your progress at Berkeley and will consider asking the Dean of the Graduate Division to put you 
	on academic probation, which may ultimately lead to your formal dismissal from the program.  Please 
	make an appointment with me if you wish to discuss this, and by all means, let me know when you have 
	found an advisor.  

5. THINK PRELIMS
	Taking the Preliminary Exam is your first major step toward earning a doctoral degree.  Since you entered 
	our program last fall, you should plan to take the exam at the beginning of the upcoming semester.  Please 
	sign up in the Graduate Office right away to take the exam.

5a. TAKE QUALS as soon as possible.
	Taking the Qualifying Exam is a major step toward earning a doctoral degree.  We request that you speak 
	with your advisor about choosing the members for your Qualifying Exam Committee, and that you plan on 
	taking the exam as soon as possible.  We hope that you will take the exam before the end of the upcoming 
	semester.

5b. TAKE QUALS before the end of the next semester!
	According to our records you have not taken the Qualifying Exam yet, in spite of the advice we gave you 
	previously.  We request that, with the help of your advisor, you schedule and take the exam before the end 
	of the next semester. Failure to take the exam prior to this deadline may result in your being dismissed 
	from our graduate program.

5c. RETAKE QUALS before the end of next semester!
	According to our records, you did not pass the Qualifying Exam.  We request that you retake that exam as 
	soon as possible, and in any case before the end of the upcoming semester.  

6.  FINISH PRELIMS/ M.S.; next semester is critical!
	You have neither passed the Preliminary Examination nor completed the requirements for a Master's 
	degree.  Unless you complete the Preliminary Examination during the [fall/spring 20__] semester, you 
	will not be able to continue in the Ph.D. program.  If you choose to leave with a Master's degree, you 
	will have to complete it by the end of the [fall/spring 20__] semester.  We hope that you will make 
	every effort to meet one of these conditions.  Should you need advice, please speak with your advisor.

6a. GET M.S. AND GO before the end of NEXT semester!
	We understand you are planning to leave Berkeley with an M.S. degree, and we expect you to be 
	able to graduate by the end of next semester.  If you have any doubts about how to achieve this goal, 
	please discuss them with your advisor.

6b. GET M.S. AND GO NOW before the end of THIS semester!
	We understand you are planning to leave Berkeley with an M.S. degree, and we expect you to be able to 
	graduate by the end of this semester.  If you have any doubts about how to achieve this goal, please 
	discuss them with your advisor.

7.  PALEO STUDENT; please avoid distractions.
	You have been in our graduate program for <  > semesters.  We would like to encourage you to put as 
	much energy as you can into your studies, avoiding distractions that subtract time from them, and to 
	graduate as soon as possible.

7a. LAPSING CANDIDATE; you are on a slippery slope!
	You have been in our graduate program for nearly <  > semesters.  We feel it is time for you to make a 
	decision.  We hope your decision will be to concentrate on the completion of your dissertation now, and 
	we urge you to discuss your plans with your advisor.  If you let your candidacy lapse, it will be extremely 
	difficult for us to support a petition for your reinstatement.

7b. INADEQUATE PROGRESS; your funding is endangered!
	We find that you have not been making reasonable progress towards your degree.  If you have not 
	completed your [Master's degree/Qualifying Examination/dissertation] by the end of the [fall/spring 20__] 
	semester, the department will advise your advisor, or other agency providing you support, that your 
	progress is inadequate.  In most cases this will result in termination of financial support.  Please discuss 
	this issue with your advisor or with me if you wish further advice.  (cc: RA)

7c.  Weíll BLOCK REGISTRATION in the future; complete your MS/QE/PhD now!
 	We find that you have not been making reasonable progress towards your degree.  If you have not 
	completed your [Master's degree/Qualifying Examination/dissertation] by the end of the [fall/spring 20__] 
	semester, the department will recommend to the Dean of the Graduate Division that your registration in 
	the EECS Department 	be blocked in the future.  Please discuss this issue with your advisor or with me 
	if you wish further advice.  	(cc: RA)

8. VERY LOW GPA (below 3.0)
	We have noted with regret that your GPA is lower than 3.0, and we want to remind you of the university 
	rule that prevents graduation with an M.S./Ph.D. when the GPA is so low.  We urge you to make all 
	possible effort to raise your GPA during the upcoming semester. 

8a. LOW GPA (above 3.0 but below 3.5)
	We have noted that your GPA is below 3.5, and we want to remind you that in order to take the 
	Preliminary Examination you must have a 3.5 GPA.  We urge you to make all possible effort to raise 
	your GPA during the upcoming semester.

PS1. CONGRATULATIONS ON PASSING THE QUAL EXAM!
	Congratulations on passing the Qualifying Exam.  We hope that your research will prove fruitful and 
	bring you to a completion of your dissertation.

PS2. CONGRATULATIONS ON PASSING THE ORAL PRELIM EXAM!
	Congratulations on passing the oral prelim exam.

PS2a. CONGRATULATIONS ON FINISHING PRELIMS!
	Congratulations on completing the Preliminary Examination, both the oral and breadth requirements, 
	in its entirety.

PS3. QUAL EXAM REMINDER; plan for it.
	Ideally the Qualifying Examination should be taken within the first six semesters.  Although you need 
	not take it immediately, you should be formulating a plan of preparation for the exam.

PS4. TA REMINDER
	It appears from our records that you have not yet fulfilled the departmental Teaching Assistant requirement.  
	Please make arrangements with the GSI Scheduler to do this as soon as possible.

PS5. THESIS SEMINAR REMINDER
	We understand that you will be completing your dissertation in the near future.  Please make arrangements 
	with your dissertation committee to present publicly the results of your research.  This is a graduation 
	requirement.

PS6. PLAN TO FINISH SOON
	Since you have been at Berkeley for a long time, you should be making plans to complete your degree 
	soon.  	Please work with your advisor to develop a completion schedule.

I take this opportunity to wish you a productive and relaxing break.




lashana@cs.berkeley.edu
March 2004