New Graduate Student Information
|Before You Arrive||As Soon As You Arrive||Financial Matters||Cory and Soda Halls||Registration||Center for Student Affairs||Orientation||Important Dates|
Welcome to Berkeley! Below you will find important information and tasks to do before classes start. Most of the information applies to both EE and CS students. However, there are different instrucions to receive mail and get building access, since EE and CS students are in different buildings.
Before You Arrive
You should have received a Student Identification Number (SID) and created your Calnet ID. If you have not created your Calnet ID yet you can do it online. This can be done remotely now.
As Soon As You Arrive
Cal 1 Card Photo ID
Your Cal 1 Card Photo ID is also your proximity card and card key for Cory Hall. You obtain your Photo ID card from the Cal 1 Card Photo ID Office at 110 Cesar Chavez Center in Lower Sproul Plaza. They are open Monday through Friday from 9:00 to 5:00. You will need your SID and a valid picture ID such as a passport or driverís license.
Your computer account cannot be activated until August 1. It cannot be activated remotely. Please go to the EECS Helpdesk in 395 Cory to activate your account. After creating a password you can activate your account with the computers in 199 Cory. Your EECS account will be our primary method of communication for Department business. The EECS Department will hold IT orientation on Monday, August 26 as a part the main orientation in H-P Auditorium, 306 Soda Hall. You must attend this orientation if you are receiving a Department laptop. During the orientation we will present pertinent information about EECS and UCB computing services as well guidelines and policies. Successful completion of this orientation is mandatory to obtain your laptop and activate it on our network. Please make every effort to attend. If you cannot attend please inform Eric Fraser at firstname.lastname@example.org.
You should arrange to meet your advisor soon after you arrive. To find out the name of your advisor click here. Before you see your advisor, plan a tentative course schedule for fall using the Class Schedule. You may also want to consult the EECS courses.
Electronic Funds Transfer (EFT)
All students should submit an Electronic Funds Transfer (EFT) so that you can be paid electronically:
Students on a fellowship should submit
this EFT form.
Students who have a Graduate Student Researcher (GSR) from a professor should submit an EFT provided by Campus Shared Services.
Students on a Graduate Student Instructor (GSI) appointment should submit an EFT to Julie Aquino in the Human Resources Office, 337 Soda Hall.
Graduate Student Researchers (GSR)
New student GSRs should see your advisor's Research Support Officer (RSO) as soon as possible to begin the GSR payroll paperwork. It is this paperwork that triggers the payment of your registration fees and nonresident tuition in addition to your salary. There is also an online form to fill out through Campus Shared Services, formerly known as Engineering Research Support Organization (ERSO).
Graduate Student Instructors (GSI)
All new GSIs are required to take EE 375 or CS 375. Both are 1.5 unit classes on how to be a GSI. You register for this through Tele-Bears. Also, see Payroll Assistant Julie Aquino in 339 Soda Hall as soon as possible to complete GSI payroll paperwork. This paperwork triggers your GSI fee remissions. Fall 2013 fees are due on August 15.
International GSIs: If you do not speak English as their first language or do not have a bachelorís degree from an English-speaking country you are required to pass the SPEAK test before being employed as a GSI. International GSIs are also encouraged to enroll in the Language Proficiency Program offered through the GSI Teaching and Resource Center in 301 Sproul Hall.
If you're a U.S. citizen or permanent resident, start getting your California residency in order right away. Open a bank account, use your charge card, get your CA driver's license, update both your local and permanent address in the UC system and register to vote (a voter registration table is usually set up by the Student Union or forms are available outside 309 Sproul Hall). Please see the Residency Office website for more information. Remember that we expect all U.S. citizens and permanent residents to become legal residents of the State of California by the beginning of their second year. Also, there is a California Residency workshop on Thursday, August 27 in Dwinelle Hall as a part of New Graduate Student Orientation (NGSO).
Free Application for Federal Student Aid (FAFSA)
US citizens and permanent residents should submit the Free Application for Federal Student Aid (FAFSA). This form is required for certain types of financial support. It does not matter that the deadline has passed.
Cory and Soda Halls
If you have a research advisor please see them for your office and phone information. Please notify email@example.com when this information changes. If you have a temporary advisor please contact Kali Chhay Mills in 387 Soda Hall for an office assignment. Her e-mail is firstname.lastname@example.org.
Your Cal 1 ID card should be activated with basic graduate student level access clearances for EECS prior to the New Grad Orientation in August. If you find your card is not working, please visit the front desk of Soda Hall (387 Soda). No faculty authorization is required for basic clearances, which includes building entries, grad student offices, conference rooms, and lounges. Access to research labs and other restricted spaces will require authorization from your advisor and/or lab PI.
You have a mail folder in the EECS Main Office in 253 Cory Hall. This folder is for academic mail only. No personal mail!
Please have all your junk mail, journals, bank statements, etc. sent to your home address.
It is very important that the words ĎEE GRADí appear in your address because the mail arrives in the main office and is sorted to your folder.
Donít leave this to chance! Address your mail like this:
Your Name, EE Graduate Student
205 Cory Hall #1772
Berkeley CA 94720-1772
You have a mail folder in 396 Soda Hall. This folder is for academic mail only. No personal mail! Please have all your junk mail, journals, bank statements, etc. sent to your home address.
It is very important that the words ĎCS GRADí appear in your address because the mail arrives in the main office and is sorted to your folder. Donít leave this to chance! Address your mail like this:
Your Name, CS Graduate Student
396 Soda Hall - #1776
Berkeley CA 94720-1776
Registration is a two-part process: Enrolling in classes and paying your fees:
A) You can enroll in classes beginning August 1 by calling Tele-Bears at (510) 642-3400 or online through Tele-bears. Tele-Bears is available to new graduate students for the entire week of August 1 at 8am to August 8 at 7pm. Tele-Bears re-opens from August 19 to September 13 for adjustments and continued registration. Some classes may be full. Go ahead and sign up on the waiting list, attend class on the first day and talk to the instructor about getting in. You can check your status by using Bears Facts an on-line information retrieval system accessible from the Bearlink website. Bear Facts can provide you with financial award information, registration fee balance, course restriction information, and your current class schedule. Simply call 642-9400 or use the Bearlink website and enter your Calnet ID and passphrase. You can use Tele-Bears during the Adjustment Period (the first 3 weeks of classes) to make changes to your schedule. After that, any changes are made by petition (with advisorís signature) for which you will be billed $10 for each class dropped and $5 for each class added.
B) Students who have EECS Department support, such a fellowship, GSI, or GSR will have their fees paid by the Department. Some students on external fellowships such as the NSF or NDSEG will also have their fees paid. Details of your fee payment status can be found at the Quickstatement link in Bearfacts.
When you have enrolled for classes and the first installment or full fees have been paid, you are officially registered for the semester.
Center for Student Affairs
The Center for Student Affairs staff in 205 Cory Hall is always here to help you. Shirley Salanio, who is located in 217 Cory Hall, works with EE graduate students in the M.S./Ph.D. and Ph.D. programs. She can be reached at 510-643-8347 or at shirley@EECS.Berkeley.EDU. Xuan Quach works with CS graduate students in the M.S./Ph.D. and Ph.D. programs. She is located in 339 Soda Hall and can be reached at 510-642-9413 or at email@example.com. Jennifer Gardner (643-8107, firstname.lastname@example.org) is located in 205 Cory and works with students in the M.S., M.Eng., and MAS-IC programs. Susanne Kauer, located in 221 Cory Hall (642-3694, email@example.com) is the director. She administers student financial matters. They are your best resources for any procedural or bureaucratic questions you might have throughout your academic career. The Center for Student Affairs hours are 9-12 and 1-4.
EECS Orientation is on Monday, August 26, from 8:30 A.M. to 1:30 P.M. in H-P Auditorium, 306 Soda Hall. Please plan to attend. This day includes vaulable information about the Department and social events with your classmates and continuing students. It also includes IT orientation, which is required to receive a Department laptop.
Important Dates for New Students
|August 1-8||Telebears enrollment period for new graduate students||https://telebears.berkeley.edu/telebears/login/login.jsp|
|August 19||Telebears enrollment adjustment period opens||https://telebears.berkeley.edu/telebears/login/login.jsp|
|August 19-21||Parallel Computing Short Course||Sutardja Dai Hall|
|August 20||New International Students Orientation||International House|
|August 21||New International Students Workshops, 8am-12n||International House|
|August 21||New International Student Resource Fair||International House|
|August 22||New International GSI Orientation||Dwinelle Hall Lobby|
|August 23||New GSI Orientation||Wheeler Hall Lobby|
|August 26||EECS Orientation||H-P Auditorium, 306 Soda Hall|
|August 27||Laptop distribution begins (IT orientation required))||395 Cory Hall|
|August 27||New Graduate Student Orientation (NGSO)||Dwinelle Hall|
|August 29||First day of classes (Academic Calendar)||Campuswide|
|August 29-30||AMP Lab Big Data Bootcamp||Chevron Auditorium, International House|
|August||Lab Safety Training (EE students only)||Online, Location TBA|
|September 13||Telebears enrollment adjustment period closes||https://telebears.berkeley.edu/telebears/login/login.jsp|
|September 23||New Students Lunch with Faculty||Noon, Wozniak Lounge|