New Graduate Student Information

Before You Arrive As Soon As You Arrive Financial Matters Cory and Soda Halls Registration Center for Student Affairs Orientation Important Dates

Welcome to Berkeley! Below you will find important information and tasks to do before classes start. Most of the information applies to both EE and CS students. However, there are different instructions to receive mail and get building access, since EE and CS students are in different buildings. Also, more new student information can be found at the New Student Checklist.

Before You Arrive

Calnet ID

You should have received a Student Identification Number (SID) and created your Calnet ID. If you have not created your Calnet ID yet you can do it online. This can be done remotely now.

Electronic Funds Transfer (EFT)

All students should submit an Electronic Funds Transfer (EFT) so that you can be paid electronically:

Students on a fellowship should submit this EFT form.
Students who have a Graduate Student Researcher (GSR) from a professor should submit an EFT provided by Campus Shared Services.
Students on a Graduate Student Instructor (GSI) appointment should submit an EFT to the Human Resources Office, 367 Soda Hall.

Housing

The search for housing should begin before you arrive. One of the most common ways for new students to find housing is through the Google group for your class, Cal-eecs-2014@google.com. Please let us know if you need an invitation. It is here that other new students will be looking for someone to rent a house or apartment with. It is also where current students post vacancies in existing households. Here are some other housing possibilities:

International House: I-House is a dorm and cultural center for international and American students. It is a few minutes walk from Cory, Soda, and Sutardja Dai halls. This is a good choice if you want to meet people outside EECS. It is also a good choice if you don't have the time to look for housing in the open market because it can be done remotely. Graduate students are given single rooms.

University Graduate Student Apartments: The three buildings listed below are operated by the University for graduate students. All are within a 15 minute walk of EECS and close to the free campus shuttle that stops in front of Cory Hall.

Manville Hall Apartments
Channing-Bowditch Apartments
Ida L. Jackson Graduate House Apartments

Married students housing: The University offers apartments for married, single-parent, and domestic partner student families in University Village in Albany. University Village is about 3 miles from EECS buildings. There is a bus from the village that stops in front of Cory Hall. It is a good choice if you don't have the time to look for housing in the open market because it can be done remotely.

Berkeley Student Cooperative: The Berkeley Student Cooperative is a 501c3 nonprofit housing cooperative. Their mission is to provide a quality, low-cost, cooperative housing community to Berkeley students. Each house is democratically run, and residents contribute their labor to help keep housing costs affordable. Founded in 1933, Berkeley Student Cooperative the is the largest student housing cooperative in the United States. Most of their houses and apartment buildings are a short walk from EECS.

Cal Rentals: The best source to find off-campus housing, such as apartments and houses for rent, is Cal Rentals. As a Berkeley student you have access to this service. Three months of access to listings costs $20.

University Housing Homepage

As Soon As You Arrive

Cal 1 Card Photo ID

Your Cal 1 Card Photo ID is also your proximity card and card key for Cory and Soda Hall. You obtain your Photo ID card from the Cal 1 Card Photo ID Office at 180 Cesar Chavez Center in Lower Sproul Plaza. They are open Monday through Friday from 9:00 to 4:30. You will need your SID and a valid picture ID such as a passport or driver's license.

Computer Accounts

Your computer account cannot be activated until August 1. It cannot be activated remotely. Please go to the EECS Helpdesk in 395 Cory to activate your account. After creating a password you can activate your account with the computers in 199 Cory. Your EECS account will be our primary method of communication for Department business. The EECS Department will hold IT orientation on Monday, August 25 as a part of EECS orientation in Banatao Auditorium, 300 Sutardja Dai Hall. You must attend this orientation if you are receiving a Department laptop. During the orientation we will present pertinent information about EECS and UCB computing services as well guidelines and policies. Successful completion of this orientation is mandatory to obtain your laptop and activate it on our network. Please make every effort to attend. If you cannot attend please inform Eric Fraser at fraser@eecs.berkeley.edu.

Advising

You should arrange to meet your advisor soon after you arrive. Before you see your advisor, plan a tentative course schedule for fall using the Class Schedule. You may also want to consult the EECS courses.

Financial Matters

Graduate Student Researchers (GSR)

New student GSRs should see your advisor's Research Support Officer (RSO) as soon as possible to begin the GSR payroll paperwork. It is this paperwork that triggers the payment of your registration fees and nonresident tuition in addition to your salary. There is also an online form to fill out through Campus Shared Services, formerly known as Engineering Research Support Organization (ERSO).

Graduate Student Instructors (GSI)

All new GSIs are required to take EE 375 or CS 375. Both are 2 unit classes on how to be a GSI. You register for this through Tele-Bears. Also, please go to 395 Soda Hall as soon as possible to complete GSI payroll paperwork. This paperwork triggers your GSI fee remissions. Fall 2014 fees are due on August 15.

International GSIs: If you do not speak English as their first language or do not have a bachelor's degree from an English-speaking country you are required to pass the SPEAK test before being employed as a GSI. International GSIs are also encouraged to enroll in the Language Proficiency Program offered through the GSI Teaching and Resource Center in 301 Sproul Hall.

California Residency

If you're a U.S. citizen or permanent resident, start getting your California residency in order right away. Open a bank account, use your charge card, get your CA driver's license, update both your local and permanent address in the UC system and register to vote (a voter registration table is usually set up by the Student Union or forms are available outside 309 Sproul Hall). Please see the Residency Office website for more information. Remember that we expect all U.S. citizens and permanent residents to become legal residents of the State of California by the beginning of their second year. Also, there is a California Residency workshop on Tuessday, August 26 in Dwinelle Hall as a part of New Graduate Student Orientation (NGSO).

Free Application for Federal Student Aid (FAFSA)

US citizens and permanent residents should submit the Free Application for Federal Student Aid (FAFSA). by July 15. It does not matter that the deadline has passed. This form is required for certain types of financial support.

Cory and Soda Halls

Desk Space

Please ask your advisor for information about your new work area. Please notify roster@eecs.berkeley.edu when this information changes.

Building Access


After you get your Cal 1 ID card please submit the Building Access Form to get basic graduate student level access clearances for EECS. All students with offices in Cory or Soda halls must submit the form. If you find your card is not working please visit the front desk at 387 Soda Hall. No faculty authorization is required for basic clearances, which includes building entries, grad student offices, conference rooms, and lounges. Access to research labs and other restricted spaces will require authorization from your advisor and/or lab PI.

Students with offices in Cory or Soda halls must read all 4 forms below:

Cory Hall Building Emergency Plan (BEP)
Cory Hall Injury and Illness Prevention Plan (IIPP)

Soda Hall Building Emergency Plan (BEP)
Soda Hall Injury and Illness Prevention Plan (IIPP)

Mail Folders

EE Students:

You have a mail folder in the EECS Main Office in 253 Cory Hall. This folder is for academic mail only. No personal mail! Please have all your junk mail, journals, bank statements, etc. sent to your home address. It is very important that the words EE GRAD appear in your address because the mail arrives in the main office and is sorted to your folder. Please do not leave this to chance! Address your mail like this:

Your Name, EE Graduate Student
U.C. Berkeley
EECS Department
253 Cory Hall #1772
Berkeley CA 94720-1772

CS Students:

You have a mail folder in 396 Soda Hall. This folder is for academic mail only. No personal mail! Please have all your junk mail, journals, bank statements, etc. sent to your home address. It is very important that the words CS GRAD appear in your address because the mail arrives in the main office and is sorted to your folder. Please do not leave this to chance! Address your mail like this:

Your Name, CS Graduate Student
U.C. Berkeley
EECS Department
396 Soda Hall - #1776
Berkeley CA 94720-1776

Registration

Registration is a two-part process: Enrolling in classes and paying your fees:

A) You can enroll in classes beginning August 1 by calling Tele-Bears at (510) 642-3400 or online through Tele-BEARS. Tele-Bears is available to new graduate students for the entire week of August 1 at 8am to August 8 at 7pm. Tele-Bears re-opens from August 19 to September 13 for adjustments and continued registration. Some classes may be full. Go ahead and sign up on the waiting list, attend class on the first day and talk to the instructor about getting in. You can check your status by using Bears Facts an on-line information retrieval system accessible from the BEARLINK website. Bear Facts can provide you with financial award information, registration fee balance, course restriction information, and your current class schedule. Simply call 642-9400 or use the BEARLINK website and enter your Calnet ID and passphrase. You can use Tele-Bears during the Adjustment Period (the first 3 weeks of classes) to make changes to your schedule. After that, any changes are made by petition (with advisor's signature) for which you will be billed $10 for each class dropped and $5 for each class added.

B) Students who have EECS Department support, such a fellowship, GSI, or GSR will have their fees paid by the Department. Some students on external fellowships such as the NSF or NDSEG will also have their fees paid. Details of your fee payment status can be found at the Quick Statement link in BearFacts.

When you have enrolled for classes and the first installment or full fees have been paid, you are officially registered for the semester.

Center for Student Affairs

The Center for Student Affairs staff in 205 Cory Hall is always here to help you. Shirley Salanio, who is located in 217 Cory Hall, works with EE graduate students in the M.S./Ph.D. and Ph.D. programs. She can be reached at 510-643-8347 or at shirley@EECS.Berkeley.EDU. Xuan Quach works with CS graduate students in the M.S./Ph.D. and Ph.D. programs. She is located in 367 Soda Hall and can be reached at 510-642-9413 or at xuquach@berkeley.edu. Breanne Tcheng is located in 205 Cory and works with students in the M.S., M.Eng., and MAS-IC programs. She can be reached at btcheng@berkeley.edu and 510-643-8107. Susanne Kauer, located in 221 Cory Hall (642-3694, skauer@eecs.berkeley.edu) is the director. She administers student financial matters. They are your best resources for any procedural or bureaucratic questions you might have throughout your academic career. The Center for Student Affairs hours are 9-12 and 1-4.

Orientation

EECS Orientation is on Monday, August 25 at 1pm in Banatao Auditorium, 300 Sutardja Dai Hall. It is preceded by lunch in the Wozniak Lounge, 4th floor Soda Hall. Please plan to attend. This day includes valuable information about the Department and social events with your classmates and continuing students. It also includes IT orientation, which is required to receive a Department laptop.

Important Dates for New Students

Date Event Location
July 17-August 17 Tele-BEARS enrollment period for new graduate students Tele-BEARS login
August 18 Tele-BEARS enrollment adjustment period opens Tele-BEARS login
August 18-20 Parallel Programming Bootcamp Soda Hall
August 20 New International Students Orientation International House
August 20 New International Student Resource Fair International House
August 21 New International GSI Orientation Dwinelle Hall Lobby
August 22 New GSI Orientation (for all GSIs, International and Domestic) Wheeler Hall Lobby
August 25 EECS Orientation Banatao Auditorium, 300 Sutardja Dai Hall
August 26 Laptop distribution begins (IT orientation required) 395 Cory Hall
August 26 New Graduate Student Orientation (NGSO) Dwinelle Hall Lobby
August 28 First day of classes (Academic Calendar) Campuswide


created 8/27/12 (last updated: 13-aug-14 mlc)
Patrick Hernan